How to download only new email in outlook

Search forums. Log in. Sign up. Computer problem? Tech Support Guy is completely free -- paid for by advertisers and donations. Click here to join today! JavaScript is disabled. For a better experience, please enable JavaScript in your browser before proceeding. Solved: Downloading only new emails to outlook? Thread starter byepeeps Start date Dec 22, Status This thread has been Locked and is not open to further replies.

The original thread starter may use the Report button to request it be reopened but anyone else with a similar issue should start a New Thread. Watch our Welcome Guide to learn how to use this site. Joined Mar 20, Messages File Name:. Date Published:. File Size:. System Requirements Supported Operating System. It checks all your hardware and makes the necessary adjustments to allow the program to run optimally on the system. With respect to Outlook and enterprise emails, the checks it performs on your hardware are used to set download parameters.

Plainly, it is trying to help, but the program can become meddlesome. After checking your hard disk to verify how much space is left, it automatically adjusts the time limit that determines how many of your emails are retained locally.

The more disk space is available, the more months of emails are downloaded. The calculation is made according to the following formula:. Actually, contrary to popular belief, emails can take up a lot of storage. Those who lead busy email-laden lives often find that a huge amount of space has been taken up by both sent and received emails.

Microsoft knows this as well. That is why Office is designed to automatically adjust storage parameters, such as the default local email storage limit for Outlook. Moreover, irrespective of the setting, you still get local access to your tasks, calendar appointments, and contacts.

Keep in mind that the efficacy of this setting is dependent on the kind of email client you use. The same principle applies to the majority of popular business email services around. The server here naturally refers to Microsoft Exchange Server. While some businesses purchase a license to host an Exchange Server in the premises, others turn to a third-party Exchange-as-a-Service server provider.

The popularity of Exchange Online, a cloud version of the service hosted by Microsoft itself, is on the increase as well. Irrespective of the mode of Exchange used, its main function remains the same: a message transfer agent that sends emails between computers.

Check the Include the selected account in this group checkbox to see all the options:. Select a folder from the list of folders in the Folder Options section and then choose the option Download headers only. It is possible to have different setting for each folder in an account, so, for example, you could set Outlook to download only headers in a folder that you know gets a large volume of e-mails.

If you encountered a bug or want to suggest a feature in Microsoft Office, we recommend you contact Microsoft Support.